Expansion is the big priority for every business and the best way to encourage this is by building relationships and close deals with important clients. This is where business trips come in. They allow organisations to bring a more personal approach to business dealings than over the phone or online, especially when they are situated in another country.
According to corporate travel trends, corporate trips represent a large share of industry revenue and are on the rise. A successful business trip is something else entirely though and it requires a lot of logistics and planning.
These excursions are a great opportunity to showcase the operations and professionalism of your company, so you want them to go well. It’s not as difficult as you might expect when you have the right steps in place:
Plan in advance
Having a well-defined plan for your trip, detailing your goals and tasks for the week, will help you stay productive. By being mindful of the multiple assignments you need to tackle each day, you stay in control over your time and get things done with a decisive mindset. You can work towards deadlines without stressing over deadlines and staying motivated without procrastinating.
First things first, create a schedule for clients to approve it and get it added to their calendars. Using helpful calendar apps like Asana and Google Calendar, you can create to-do lists with all your tasks and line them up based on their urgency and importance.
Make travel arrangements
Preparation is key when it comes to travel arrangements so you should begin by looking at the larger picture. This will help you determine the right mode of transport for your journey, whether that is by private car, train, or other public transport. If there are the time constraints, it could be wise to look into private jet rates.
Deciding on a budget for your trip can act as a useful reference point throughout the planning process. Tour transportation budget should be broken down into the key components: airfare and tickets, accommodation, and fuel costs.
Carefully consider accommodation
If you’re planning on travelling internationally or across the US, you need to where you’re going to put up your guests and employees. Ideally, accommodation should be conveniently located to streamline your trip as much as possible. You don’t want to stress about making it to any morning meetings, but you also want to be close enough to the action in the local area.
A good business hotel ensures that you have everything you need to complete your corporate agenda. This could be anything from complimentary Wi-Fi, on-site meeting spaces, or a 24/7 business centre.
